How To Manage Part Time Employees
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As a business owner, you’ll come across many different types of employees; those who are employed full time, part time or even freelancers. For every employee type, there is an appropriate way to manage them. This article will discuss how to handle part-time employees with respect.
For most employers, having some form of part time employment is common. Even if they have only one employee, he/she can be off for any reason at any given moment. Therefore, it is important that as their manager, you understand what kind of schedule your part time staff has and how this may affect your business.
As a business leader, you must create clear expectations for each member of your team. You should also make sure these expectations are known before anyone comes onto the job! By doing so, you prevent surprises later when the person finds out something new.
This article will go into more detail about how to effectively manage your part time workers, starting with creating clear roles.
Make sure they are aware of your contract
As mentioned before, part time employment is very common these days due to limited availability in positions or lack of enough employees during slow business seasons.
This can be tricky if you’re not familiar with the rules set forth by employers under The Federal Employment Discrimination Act (Title VII) and other similar legislation.
Under those laws, employers are legally obligated to give you at least 30-days notice of any termination. This includes both fulltime and part time workers!
If this happens within the first six months of employment, it may constitute unlawful discrimination.
This is why it is so important to make sure that all parties involved have adequate proof of employment through documents and/or verbal conversations.
It is also important to understand what benefits you as an employer offer, such as health insurance, paid vacations and holidays, etc. These things cannot be taken for granted when working outside of the workplace.
Make sure they understand the terms of the contract
It is very important that you as an employer make sure your employees know what their responsibilities are for the company. You should also be aware of the other obligations they have outside of work, such as with family or friends.
This way, if someone is no showing up for work or failing to communicate their schedule, you can deal with it much more easily.
It will save you time by avoiding a confrontation or search for their missing belongings. Check out our article about how to manage difficult people to learn more tips.
Create a schedule
As mentioned before, part time employees are usually hired at a set start date and time and their hours can be adjusted depending on business needs. If your company is experiencing a lull in activity, you may decide to give them all of these days off so they can spend that time doing other things like studying or taking vacations.
If a new hire’s job includes reporting to you, then make sure your relationship has good communication channels. This way, they will know what you expect from them and how to hold themselves accountable.
You also need to create an efficient work routine for this employee. Find out who they report to and get familiar with the responsibilities of their position.
Once you have done this, organize their day! Figure out when they should arrive and leave (for example, most people wake up around sunrise and go to bed around sunset), and then tell them their next task.
Make sure to keep track of times as well using a reliable app or device. This helps prevent any potential omissions or mistakes.
Make sure you have a clear job description
As mentioned before, part time employees can be tricky to manage. This is especially true if their responsibilities change frequently or they are not able to fulfill them due to personal reasons.
As an employer, you must make sure that everything runs smoothly for your team members as well as yourself. You should always keep an eye out for any potential problems by using effective management tools.
You can use timing to assess whether someone has enough work to complete and how efficient they are in completing tasks. If a person does not seem busy at times, it may indicate that they do not feel valued by their colleagues or department members.
It could also mean that they do not enjoy working for your company and would rather spend time with others than pursue more opportunities here.
If this happens, then it is best to let them go so they can find another position that rewards their efforts more. By giving people their deserved credit, they will eventually look forward to coming into work every day.
Check your work-life balance
A part time employee is an extra burden that you have to take care of, which can sometimes mean having to give up on things like hobbies or vacations. Make sure that these opportunities are not limited because of employment!
If you feel that your personal life has been put aside due to work, then it’s time to reevaluate how much responsibility you want for each other. You need to make sure that there is enough time in between shifts or days off to do whatever you wanted to before.
You also need to ensure that your colleagues and superiors are aware of this so they will understand why you might be unavailable at times.
It’s important to remember that being a manager isn’t just about giving orders and expecting people to follow them. Being a leader means creating an environment where others feel comfortable asking questions and offering their opinions. Don’t hesitate to take feedback seriously, even if you disagree with it.
Establish good management and work relationships
As mentioned before, part time employees are not totally free! You as their employer have certain obligations that include paying payroll taxes, offering benefits to them, giving them schedule updates, etc.
As manager of this employee, you will need to establish strong relationships with them so that they feel comfortable coming to you when needed and understanding how to be effective in your position.
This way they will trust you and use you as an outlet for help and guidance. Make sure to keep yourself organized and put effort into showing respect and liking them.
At the same time, don’t hesitate to ask questions and make demands if necessary. Don’t forget about social outings either- if possible, organize events like lunch or drinks after work so that they can relax and talk more naturally.
Above all, remember that being a great leader is about motivating others to do what you want done. If someone doesn’t seem motivated, try talking to them and see if things change.
As mentioned before, being consistent is one of the most important things you can do as an employer. If you treat your employees like they are part of the company that gets the best out of them, then they will feel this way.
Consistency does not mean doing the same thing every day for an hour, it means showing up in person at work, having phone conversations with people daily, and staying focused on projects until they are completed.
It also means keeping meetings to a minimum unless there is something significant going on. A lot of times, employers have a meeting or discussion and nothing really happens aside from both parties talking about what they were doing earlier.
If someone was able to keep track, they would see that most of these discussions happen within hours of each other and nothing comes of it.
This lack of action is why some people get tired of working for others- they feel there is no sense of investment into the business because everything takes place inside the office.
As an employer, you will get much more out of your employees if they are familiar with what you expect from them. If you do not give them clear expectations, they may work directly against you instead.
As a manager, it is important that you understand how your staff members perform their jobs. This gives you a better idea of whether or not they are doing their job well and helps you plan for any potential changes.
It also allows you to provide appropriate feedback to ensure that everyone is on the same page. When someone notices something going wrong, they can try to fix it before too long.
By giving honest, direct comments at the right time, you can help your employee learn from the experience and move forward. This creates a healthier working environment for all involved!
What about when things go really bad? It’s hard to be encouraging when someone has done something terrible, but staying calm and rational can still make a difference.
Avoid getting overly emotional unless it’s truly necessary. Keep emotions in check until you have enough information and you can focus only on solving the problem.
Also remember that this person could potentially hurt other people so keep a steady head and avoid taking any rash actions. Take some time off as needed and stay focused on having a productive rest of the day.