How To Manage Time Management
Success Quarterly is a tech and business blog that focuses on the intersection of Silicon Valley and Hollywood, including technology, business, mobile, entertainment, media, and related topics.
Managing your time can be a tricky task, especially when you’re in the midst of a busy season at work or at home. With technology advancing at a breakneck speed, there are never really “good times” for it to slow down.
With all this going on, keeping track of everything becomes increasingly difficult.
You may feel like you’ve given up control of your life because you don’t know what will get done next. And even though you may want to keep yourself organized, things often just seem to pile up without anyone having time to take care of them.
It's important to remember that anything you put off won't magically go away, and putting more energy into getting these tasks completed could create MORE stress.
Work on your most important task
A few years ago, I read an article about how some business owners were spending hours every day checking social media sites and responding to messages and comments.
It made me think about what my own responsibilities are as a writer.
I spend time writing this very website you’re reading right now! I spent enough time developing it, so why should I feel like I have to check it constantly to make sure everything is okay?
As writers, we're our own bosses. We set our own deadlines and we're accountable only ourselves at times. That's why it can be hard to focus on other things when you're the in charge of something.
But you must if you want to grow and succeed. You have to learn how to prioritize and manage your time otherwise it will suffer.
You'll get burnt out and distracted and things won't move forward. Your productivity will drop which will hurt yourself and others.
Set time limits for tasks
The next major factor in managing your time is establishing time boundaries or deadlines for each task. This not only helps you get things done, it can help keep you motivated as you recognize that there are natural breaks after you complete something.
It also gives you some breathing room because you know that if you have too much work to do, you will be able to take a break later!
Your first step towards creating effective time management strategies should be setting aside an amount of time every day to focus on specific projects. Then, once those projects are completed, you can move onto the next one.
This way you don’t spend most of your time just trying to make progress on what you started earlier. It also allows you to clear your mind and start the next project with more energy and motivation.
Once you've got this down, you can begin developing other time management skills like organizing by action items and completing them within a set timeframe.
Finish what you start
‘Finishing’ something means putting an end to it, or coming close to finishing it. Starting projects can be fun, but staying motivated is a struggle at times.
When you find yourself starting a project and then deciding not to continue because you don’t have time, you may need to reevaluate how you manage your time.
It’s easy to get distracted by all of the things that must be done every day, and keeping up with your commitments takes constant effort.
Start delegating tasks to help you focus on the most important responsibilities at any given moment. This way, you will have more time for other things that matter less.
And remember, even if you only have one hour per week, you can still do some good by organizing the rest of your days as efficiently as possible.
A few years ago, I would have said that you are wasting your time by doing things like taking a break or going for a short walk during work hours. Now, I know better!
Taking a short break actually helps you focus more at the next stage of your job. You will feel refreshed after your break, which makes it easier to concentrate when you return to your workplace.
Not only does this help you be more productive, but it also increases your energy level. If you keep looking tired, people may start thinking that something is wrong at work.
This could hurt your career if they perceive you as no longer able to do your job. So, make sure to take regular breaks even though it might seem expensive in terms of productivity.
You can always use time off for rest and recovery, so don’t worry about that. What you should watch out for is how much sleep you get afterwards – a small amount can have negative effects on your performance the next day.
Make plans and schedule down time
Now that you have identified your top priorities, it is time to make sure you manage your time effectively. You will want to determine how much time you can afford to spend on each task or project, as well as what time you need for breaks.
By having this information at hand, you will be able to more efficiently use your time. For example, if you find that one of your main projects requires eight hours per week, then you should know that you cannot budget two hours for lunch every day!
You also need to account for downtime – these are essential break times such as when you eat breakfast, go to the bathroom, etc. This way, you do not overwork yourself and risk failing.
Planning in advance and taking proper breaks helps you focus and re-focus on important tasks, which only benefits you and your career.
Identify your weaknesses with time management
A good place to start when it comes to managing your time is by acknowledging what areas of your life are too busy. You may be spending too much time in work, or you could be using your time efficiently but still have a lot going on outside of work (for example, staying up late to watch TV).
It’s important to recognize where your time goes today. By doing this regularly, you can identify any patterns that might help you improve how you use your time. For example, if you realize you spend most of your day checking email, you can make changes to ensure that activity takes as little time as possible.
You can also determine whether there are certain activities you need to leave out of the schedule. For instance, I know of no one who needs to check email after work. It is not productive so I never do it.
Take charge of your health
A healthy time management style is understanding that you are in control of your time, and how you use it.
It’s about being honest with yourself about what tasks require more time and energy than others, and giving those jobs higher priority. It’s also about realizing that you can’t do everything, so you need to focus on the things that matter most to you, and invest your time and energy into them intelligently.
By using this approach, it becomes easier to get the same amount of work done, because you have given yourself permission to drop or change something if you don’t have the time for it. You may even find that you can leave some things out altogether, as your mind is no longer cluttered with unimportant distractions.
Time isn’t infinite, which means there will never be enough hours in the day, but you can choose how you spend yours. It’s not too late to start investing in your long term wellbeing, and having better time management is a great way to do just that.
A good time management tip is to practice mindfulness. This can be done through regular meditation or even practicing while you are doing other things.
Meditation has been shown to reduce stress, promote relaxation, increase focus, and improve sleep quality. All of these are important in managing your time effectively!
Some ways to do this include sitting with your feet planted, keeping your hands relaxed by not clenching them, and focusing only on your breathing. You can also use a voice tone that is calm and steady.
Many people start off simply listening to their breath before being more detailed about what they want to learn from this exercise. It does not matter which type of meditation you choose, just pick one you feel comfortable with and try it out.
You will find that time spent meditating helps keep yourself organized and conscious of how much time you have left during the day. Try incorporating short periods of meditation into daily routines for the most benefits.