Pmp Time Management

Being able to manage your time efficiently is one of the most important things you can do as an entrepreneur. If you don’t, it will be hard for yourself or others to depend on you. You’ll need to prepare ahead and know when to start working and when to stop.

You’ll also have to learn how to say “no” to projects, people, and responsibilities that may not be in the best interest of yours or theirs. It’s difficult at times, but if you want to keep moving forward, you’ve got to develop these skills.

It takes practice, so don’t worry about being perfect immediately. Rather, focus on doing your best every day and eventually your time management skills will get much better. Once they are, you can improve them further by looking into different techniques and strategies.

This article contains some tips from me and other entrepreneurs who have done this before.

Don’ts of time management

pmp time management

One big mistake that people make when time managing is to assume that if they are spending two hours every day doing one thing, then they should keep doing more of the same thing over and over again!

That isn’t a good way to use your time. If you continually do the same things in the same order, you will not spend your time effectively. You will become very bored and/or tired of what you are doing, and therefore stop putting out much effort.

You need to find ways to add some variety to your work, but at the same time, you have to maintain the level of quality you produce for your current activities.

It is important to be able to recognize which types of activity will help you achieve your goal most quickly, so you can drop or change them, depending on your current needs.

Finish what you start

pmp time management

‘Finishing’ something means putting an end to it, either by doing everything in your checklist or just leaving a task until you have completed its part of the process.

When you begin a project, you should know exactly how long it will take so that you can create time in your schedule for it. If you don’t, then you may put off starting the next thing and delaying the completion of this one!

This is not only annoying for yourself, but also for others waiting on you. You would be more likely to get things done if people didn’t keep asking you when you plan to do something, but instead left you alone to work.

If you are constantly being interrupted, you will never actually get anything done. You will always have something new coming up which creates more distractions and delays.

By creating some extra time at the beginning of each day to focus exclusively on a single task, you will eventually reach a point where almost every hour of the week is filled with progress.

Take breaks

pmp time management

A lot of people try to cram as much work into each hour as possible, without giving themselves any time off. This is not a good way to run your business!

You need to give yourself some time away from the computer every couple hours. You will be able to return and focus more quickly if you do this.

Establish a routine for taking breaks. Perhaps take a short walk outside or go down the hall to talk to someone. Whatever you choose to do, make sure it doesn’t take too long!

Don’t hesitate to tell others that you are going to leave them in order to preserve friendships. It's very common for professionals to feel overworked and stressed out, so don't be shy about asking for help with keeping calm.

Work on your personal life

pmp time management

It is impossible to effectively manage time as an individual if you don’t take care of your own personal life. You need to make sure that you are spending enough time with your loved ones, that you are doing things that you love to do, and that you are living your dreams.

By this stage of your career, you should have invested in yourself by developing your skills and knowledge. Take courses or talk to people about what you know so that you can enhance your qualifications.

You may also want to consider taking on new responsibilities at work. A good way to achieve this is by using the ‘bucket theory’. This says that when you feel that there isn’t much left for you in terms of opportunities, you shift your focus into something that seems less exciting but which takes up more time.

This could be taking on additional responsibility, such as overseeing a team instead of just one person, or changing areas of the company that you are working for. If you've got a knack for business, offer to train others so that they can expand their roles too.

Learn to prioritize

pmp time management

A key part of being productive is learning how to prioritize your tasks.

You will find that as you add more things into your day, it can become difficult to determine which task should be done next. This can easily cause a lot of stress because you may need to reevaluate what needs to get done in your daily life.

Prioritizing starts with having an understanding of what matters most to you. What are your priorities? Do you value your family more than work or the opposite?

By using your time effectively, you will learn when it’s necessary to put off one task for another. You will also have to make decisions about whether to take on a new project or drop something else you are working on.

There is no wrong way to manage your time, but there are different strategies depending on what level of organization you want to achieve.

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